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Bilingual Dutch English Executive Assistant

Job Title: Bilingual Dutch English Executive Assistant
Contract Type: Permanent
Location: London, England
Industry:
Salary: Negotiable
Start Date: ASAP
REF: BIEALON_1528118408
Contact Name: Ellise Fleming
Contact Email: ellise@projectrecruit.com
Job Published: 4 months ago

Job Description

A leading global Financial Services company is looking for a Global Executive Assistant to the Infrastructure Projects Team in London and remote assistant to the Amsterdam office (1 MD and 1 SVP)

This is busy and fast paced, requiring a positive, confident and proactive approach as well as exceptional time and diary management skills.

Responsibilities:

  • Extensive diary management including arranging both internal and external meetings, video conferences, WebEx's and conference calls
  • Regular interaction with assistants (internal and external companies) including coordinating conference calls with international offices and managing different time zones.
  • Booking extensive and complex business travel and accommodation, visas, meeting rooms, conference calls, restaurants etc
  • Answering all calls professionally and in a timely manner, passing on messages to the team
  • Compilation of out-of-pocket expenses and completion of expense claims
  • Processing large amounts of invoices both deal and Amsterdam office related
  • Oversee the logistics of the Amsterdam office including liaising with vendors and building management
  • Enter contacts, client meetings and meeting notes into CRM
  • Event planning for both internal and external functions
  • Printing, binding, scanning, and filing.

To be successful in this role you will:

  • Have a proven track record in providing Executive Assistant support within the Professional Services industry
  • Demonstrate a proactive approach with the ability to prioritise tasks within the team
  • The ability to work well under pressure, manage workload and deadlines effectively
  • Comprehensive PC skills, including Intermediate Word, Outlook, Excel and PowerPoint
  • Be extremely organised with excellent attention to detail and follow-through
  • Be resourceful and have the ability to work independently as well as within a team
  • Thrive in a dynamic business where accuracy, hard work and flexibility are imperative
  • Have excellent verbal and written communication skills in both English and Dutch
  • The ability to exercise appropriate judgment and discretion, especially when handling confidential information
  • Ability to work with various personality types